1. Who We Are
Be Executive Events (“BEE”) is operated by Beginning of Success, Lda., based in Portugal.
We act as the data controller for the personal data collected through our registration forms, websites, invitations, and related event communications.
2. What We Collect
Depending on the event, we may collect:
- Full name
- Job title
- Company name
- Business email address
- Business phone number
- Country / location
- LinkedIn or other professional profile
- Event preferences and registration details
- Attendance history and participation data
- Communications you send to us
- Limited logistical information needed to deliver the event experience
For certain events, we may also maintain professional contact data sourced through internal research, public business sources, referrals, or trusted partners, where permitted by applicable law.
3. Why We Use Your Data
We use your information to:
- Review and manage eligibility for executive events
- Send invitations and registration confirmations
- Deliver the event experience, whether virtual or in person
- Manage attendee communications, scheduling, access, and follow-up
- Curate relevant networking opportunities
- Improve the quality and relevance of future events
- Meet legal, operational, and security requirements
Where appropriate, we may also use your data to invite you to future executive-level events, private roundtables, leadership forums, and related experiences that we believe are relevant to your role or sector.
4. Our Legal Basis
Depending on the context and jurisdiction, we rely on one or more of the following legal bases:
- Legitimate interests
To organize, promote, and deliver relevant executive events and build professional relationships - Consent
Where required for event communications or specific processing activities - Contractual necessity
Where processing is necessary to provide an event or service you requested - Legal obligation
Where we must comply with applicable law, regulation, tax, accounting, or reporting requirements
5. Invitations and Relevance
BEE operates on a professional relevance basis, not a spray-and-pray basis.
That means we may contact you about:
- executive events,
- invitation-only gatherings,
- virtual briefings,
- strategic networking opportunities,
- and related content aligned with your seniority, role, industry, or leadership interests.
You can opt out of invitation communications at any time by using the unsubscribe link or contacting us directly.
6. Who We Share Data With
We may share your data with selected third parties only where necessary to deliver the event or support legitimate business operations, including:
- Event clients
- Sponsors or partners
- Venue, platform, or logistics providers
- CRM, email, registration, and hosting providers
- Legal, insurance, and compliance advisers
For some events, limited attendee data may be shared with sponsors, or event partners where this is necessary for:
- invitation management,
- attendance coordination,
- event delivery,
- relevant business introductions,
- or post-event follow-up related to the event.
Where a sponsor or partner receives your data for its own follow-up purposes, it may act as an independent controller and will be responsible for its own privacy practices.
7. International Data Transfers
Because executive events are often international, your data may be accessed or processed outside your country of residence.
Where personal data is transferred internationally, we use appropriate safeguards, such as:
- adequacy decisions,
- Standard Contractual Clauses,
- or equivalent lawful transfer mechanisms.
8. Data Retention
We retain data only as long as necessary to:
- Deliver and improve executive events
- Maintain ongoing professional relationships
- Meet legal and regulatory requirements
Typical retention:
- Up to 12–24 months after last meaningful interaction or event participation
- Longer where required for legal or business continuity purposes
9. Your Rights
Depending on your location and applicable law, you may have the right to:
- access your data,
- correct inaccurate data,
- request deletion,
- restrict processing,
- object to certain processing,
- withdraw consent,
- request portability,
- and lodge a complaint with a supervisory authority.
You may also object at any time to the use of your data for event invitation purposes.
10. Cookies and Analytics
If you use our website or registration pages, we may use cookies and analytics tools to:
- understand page performance,
- improve user experience,
- measure campaign effectiveness,
- and optimize event registration journeys.
You can manage cookie settings through your browser or cookie preferences tool where available.
11. Data Security
We use appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, disclosure, or alteration.
That said, no digital system is bulletproof. We do the serious work so your data is not doing trust falls without a net.
12. Contact Us
Beginning of Success, Lda.
dba BEE – Be Executive Events
Rua Camilo Castelo Branco, 4, Menos 1 Dto.
2600-030 Vila Franca de Xira, Portugal
For privacy requests or questions, contact: privacy@deeppink-moose-813749.hostingersite.com
Data Protection Contact:
Ana Sofia Gomes
CEO, BEE
13. Updates to This Policy
We may update this policy periodically to reflect regulatory changes or business evolution. The latest version will always be available on our website.